HR Administrator
Closing date: Sunday 15th November Salary: £30,960 - £37,420 (dependent on experience)
About the role
411 Communications is a digital communications agency specialising in political campaigning. We work with politicians, political parties and organisations in the UK and internationally to help them communicate more effectively and deliver impactful digital campaigns.
We are looking for an HR Administrator to run the day-to-day people operations that keep the business working smoothly. You will own onboarding and offboarding, carry out right to work checks, prepare and issue employment contracts, and keep our HR records accurate and up to date.
Key Responsibilities
Onboarding
Work with the Operations Manager to coordinate the full onboarding process for new starters, from offer acceptance to the end of probation.
Liaise with IT and operations so equipment, system access and accounts are ready on day one.
Track probation review dates and coordinate with line managers when they are due.
Work with the Operations team to make the probation process easy to understand, and to ensure the process is followed for every member of the team.
Offboarding
Manage leaver processes, including internal documentation, coordinating the return of equipment and removal of system access.
Arrange exit interviews and record the outcomes, and work with the Operations team to discuss how the answers can be transformed into learnings.
Right to work
Carry out right to work checks for all new starters in line with Home Office guidance, including manual, online share code and IDSP checks.
Keep compliant, securely stored records of every check.
Contracts and documentation
Draft employment contracts, offer letters and variation letters using approved templates.
Issue contracts for signature and chase until they are returned and filed.
Prepare standard HR letters, such as references, confirmation of employment, change in position letters and changes to terms.
HR administration
Maintain accurate employee records and the HR system or database.
Process changes to personal details, roles, hours and pay.
Work with line managers to record and monitor absence, sickness and annual leave.
Help keep policies, the staff handbook and HR templates up to date, coordinating with the Operations and Senior Leadership team.
Handle routine HR queries (such as questions on policies and procedures) from staff and know when to escalate.
Support GDPR compliance by handling personal data carefully and confidentially.
Work with the Operations team to establish HR processes and procedures.
Person Specification
Skills
Excellent attention to detail and the ability to keep accurate records.
Clear, friendly written and spoken communication.
Well organised, able to manage several processes at once and meet deadlines.
Discretion and sound judgement when handling confidential information.
An interest in progressive politics and digital campaigns (desirable).
Experience
Experience in an HR, people operations or office administration role.
Experience carrying out UK right to work checks.
Familiarity with an HR information system e.g. CharlieHR.
Experience with payroll processes is desirable.
Working knowledge of UK employment law basics.
Experience with tools, such as Notion, Google Workspace, AccessOwl, CharlieHR and Slack (desirable).
Experience working with access governance tools (desirable).
Application process
To apply, please email careers@fouroneone.co.uk with your CV and answer to the following question:
Can you give an example of when you effectively established a new system in the workplace?
Closing date: Sunday 15th November 2026